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Zoom Rooms Upgrade

Major VersionM

by Emma Richardson

  1. Make sure all the monitors are powered on.  In a full conference room, there should be two TV's and one large Touch Screen monitor. Make sure all the monitors are powered on.  In a full conference room, there should be two TV's and one large Touch Screen monitor.
    • Make sure all the monitors are powered on. In a full conference room, there should be two TV's and one large Touch Screen monitor.

  2. The monitors  should be displaying the BOCES Zoom Video by VNETS screen. The touch screen monitor should have additional icons and the time with a list of any conferences that might be scheduled.
    • The monitors should be displaying the BOCES Zoom Video by VNETS screen.

    • The touch screen monitor should have additional icons and the time with a list of any conferences that might be scheduled.

  3. On the screen, touch the Whiteboard icon. There are drawing tools in the bottom menu bar.  On the left side, there is the option to have a black screen (Moon icon) with white text and you can save the work by clicking on the Save Button.
    • On the screen, touch the Whiteboard icon.

    • There are drawing tools in the bottom menu bar. On the left side, there is the option to have a black screen (Moon icon) with white text and you can save the work by clicking on the Save Button.

    • When done, just click on Close.

  4. Click on the Share Content button. Follow the instructions on the screen to launch the sharing. Sometimes there is a brief install which will ask for permission - click on Yes or Allow.
    • Click on the Share Content button.

    • Follow the instructions on the screen to launch the sharing.

    • Sometimes there is a brief install which will ask for permission - click on Yes or Allow.

    • In the window that opens, select what you want to share. It is recommended to select the Desktop window here.

    • If you need to share anything with sound make that you check the box to Share Computer Sound.

  5. To access the Document camera, you need to be in a Zoom Conference. If you are not already in a conference, click on the Meet button and start a video conference. Click on the three dots to launch the conference menu.
    • To access the Document camera, you need to be in a Zoom Conference.

    • If you are not already in a conference, click on the Meet button and start a video conference.

    • Click on the three dots to launch the conference menu.

    • Click on the Share Content or Camera icon.

    • On the next screen, touch the Camera tab and select the Document Camera to share it.

  6. When an ECBOCES event is offered over the Zoom Video system, the conference id will be posted on the ECBOCES Website prior to the training. Go to http://www.ecboces.org/events
    • When an ECBOCES event is offered over the Zoom Video system, the conference id will be posted on the ECBOCES Website prior to the training.

    • Go to http://www.ecboces.org/events

    • Click on the Training on the Calendar.

    • Look for the Zoom Connection settings. The conference id is the number found at the end of the Zoom link. It should also be listed separately under the Zoom Presence Room connection instructions.

    • This is the number that you would use to manually dial the conference.

    • If you were invited to a conference via email, the conference id is in the same place in the email connection instructions.

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Emma Richardson

Member since: 10/14/2015

55 Guides authored

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