Skip to main content

Site Navigation

Your Account

Choose Language

Zoom Rooms 2020

Minor Versionm

by Emma Richardson

  1. Our Smart Boards have been replaced with Mimio Boxlight Touch Screen Monitors.There should be two pens with the board which are magnetic and stick on the bottom left corner. If the Touch Screen is not on, press the power button at the bottom. If you do not see the ECBOCES Zoom Video by VNETS logo, press the button with the Cog on it.
    • Our Smart Boards have been replaced with Mimio Boxlight Touch Screen Monitors.There should be two pens with the board which are magnetic and stick on the bottom left corner.

    • If the Touch Screen is not on, press the power button at the bottom.

    • If you do not see the ECBOCES Zoom Video by VNETS logo, press the button with the Cog on it.

    • That will bring you to the screen shown. Click on the HDMI1 icon. This should then show you the Zoom Video icon.

  2. Check that the TV Monitors and the Touch Screen monitor are turned on. They should be displaying the BOCES Zoom Video by VNETS screen.
    • Check that the TV Monitors and the Touch Screen monitor are turned on.

    • They should be displaying the BOCES Zoom Video by VNETS screen.

    • The touch screen should also be displaying the time and certain icons on the screen.

  3. Occasionally, you might see this screen on the touch screen instead of the Zoom Video by VNETS logo.  This means you need to sign in. Click on or touch the signin button.
    • Occasionally, you might see this screen on the touch screen instead of the Zoom Video by VNETS logo. This means you need to sign in.

    • Click on or touch the signin button.

    • Contact ECBOCES helpdesk for login details.

  4. After entering your login information, you need to select which room you want.  Make sure you select the room that you are currently in, NOT a room that you are planning to connect to in a meeting. Finally, you will be asked where you are using the room as a Zoom Room or a Whiteboard.  Select Zoom Room.
    • After entering your login information, you need to select which room you want. Make sure you select the room that you are currently in, NOT a room that you are planning to connect to in a meeting.

    • Finally, you will be asked where you are using the room as a Zoom Room or a Whiteboard. Select Zoom Room.

  5. If the conference or meeting has been scheduled to connect to the room, the Meeting should be listed on the Touch Screen and will start automatically at the assigned time. Five minutes prior to the start of the conference, a screen will pop up informing you that the conference will auto-start.
    • If the conference or meeting has been scheduled to connect to the room, the Meeting should be listed on the Touch Screen and will start automatically at the assigned time.

    • Five minutes prior to the start of the conference, a screen will pop up informing you that the conference will auto-start.

    • At any time you can press the start button to connect to the conference.

  6. If the meeting has not been scheduled for your Zoom Room, you can still connect by dialing in manually. Touch the Join icon.
    • If the meeting has not been scheduled for your Zoom Room, you can still connect by dialing in manually.

    • Touch the Join icon.

    • Type in the conference id number and then touch Join Meeting.

    • If the meeting has a password, you will be prompted to enter it after attempting to join the conference.

  7. When an ECBOCES event is offered over the Zoom Video system, the conference id will be posted on the ECBOCES Website prior to the training. Go to http://www.ecboces.org/events
    • When an ECBOCES event is offered over the Zoom Video system, the conference id will be posted on the ECBOCES Website prior to the training.

    • Go to http://www.ecboces.org/events

    • Click on the Training on the Calendar.

    • Look for the Zoom Connection settings. The conference id is the number found at the end of the Zoom link. It should also be listed separately under the Zoom Presence Room connection instructions.

    • This is the number that you would use to manually dial the conference.

    • If you were invited to a conference via email, the conference id is in the same place in the email connection instructions.

  8. Press the End Meeting button on the task bar  to end or leave the conference. If you do not see the task bar, touch the screen anywhere to bring it back
    • Press the End Meeting button on the task bar to end or leave the conference.

    • If you do not see the task bar, touch the screen anywhere to bring it back

    • From the pop up box that shows up, either select End (if the conference is over for EVERYONE) or Leave (if just YOU are just leaving the conference).

    • Do NOT turn off the TV's or Touch Screen. Leave the room as it is.

Finish Line

Emma Richardson

Member since: 10/14/2015

55 Guides authored

0 Comments

Add Comment

View Statistics:

Past 24 Hours: 0

Past 7 Days: 0

Past 30 Days: 5

All Time: 152